/solutions · visa services
Every application, every fee, every deadline, tracked.
Visa work is deadline work. A case-management surface that knows the difference between the government fee, the consular fee and your service fee, and warns you before a document expires, not after.
Visa operations come with Studio and up. Refusal intelligence, group files and the rule-change watcher start at Agency.
- E. AydınSchengen · Germany · Thu 23 Oct, 10:30ready
- B. ŞahinUnited Kingdom · Fri 24 Oct, 09:002 documents missing
- C. ÖztürkSchengen · Italy · Mon 27 Oct, 14:15submitted
/the old way
A shared inbox where applications go to get lost.
Government, consular and VFS fees mashed into one number nobody can audit.
Passport and document expiries discovered at the counter.
/visa-services
Built for how the visa agencies day actually runs.
Case + group management
One case per applicant with its documents, status and deadlines; bundle a family or a corporate batch into a group and move them together. The applicant and the payer are separate fields, so a company can pay for a visa without blurring whose visa it is.
Fee structure that matches reality
Government fee, consular fee, VFS service fee and your markup as separate, audit-ready cost/sell lines, each posting to its own general-ledger account.
Document pack by visa class
A case opens with the documents its visa class needs; add your own items and tick them off as they arrive. Each supporting document is pre-checked as pass, warning or fail, the application form fills into an A4 PDF, and the biometric photo is checked against the consulate's spec (Studio and up).
Appointments that remind themselves
The appointment time shows exactly as the consulate wrote it, on every screen. Reminders go out on their own at T-7, T-1, the morning of and one hour before, on the agency's clock.
Your own processing times + risk score
Median and p90 decision times built from your own cases, by consulate, visa class and passport. Each case gets a refusal-risk score that shows which signal added how many points, with weights you set.
Expiring passports + existing visas
Clients' passports, visas and insurance warn 30 days before they expire. Existing visas and ESTA, eTA, ETIAS and K-ETA permits are tracked too, and a booking warns you if one runs out mid-trip.
A page for the applicant
The applicant opens their own link to see the quote, upload documents, follow the status and confirm delivery, in their own language. Fewer chasing emails on both sides.
Refusals, recorded properly
Log a refusal with the consulate's reasons, the refusal date and the appeal deadline, which stays in view until that day ends. On Agency and up, refusal intelligence reads the letter and suggests how to reapply, for internal use.
- fee breakdown
- gov · consular · VFS · markup
- appointment reminders
- T-7 · T-1 · morning · 1 h
- analytics
- margin + sales
each its own ledger line
sent on the agency's clock
/analytics/visa, CSV + PDF
/on the same platform
The vertical is specialised. The platform underneath isn’t separate.
Approvals and rejections feed the customer's profile; fees post to the ledger; the agency keeps a KVKK/GDPR-clean audit trail on every document touch. Compliance is built in, not bolted on.
/crm
Customer 360 + unified inbox
Profile, history, preferences and every email / SMS / WhatsApp / call in one timeline.
/portal
Branded customer portal
Trips, documents, messages and post-trip feedback, under your own brand from Studio up.
/accounting
Double-entry accounting
Every sale posts a balanced journal to an 84-code chart; TOMS + KDV + VAT in the box.
/e-invoicing
E-invoicing where it’s mandated
e-Fatura and e-Arşiv go out through Veriban the moment an invoice is issued in Türkiye; FatturaPA, HMRC MTD and Peppol are on the roadmap.
/ai
AI on a transparent credit ledger
Drafts, scans and summaries priced per call, with no overage billing, ever.
/analytics
Margin + sales analytics
Per-vertical margin and operational sales reports, CSV + PDF, owner-gated.
Run visa agencies on one system.
Start a free trial, no sales call. Mix this vertical with the rest of the catalogue, or run it as your whole business.